Employment

Employment Type: Full-Time, Hourly
Reports To: The Administrative Leadership Team
Location: Maple Street School, Manchester, VT

Job Summary:
Maple Street School seeks a highly organized and motivated Administrative Coordinator to support key functions across Advancement, Admissions, Finance, and Operations. This full-time role offers a unique opportunity to contribute to a dynamic school environment while gaining experience across multiple departments.

The Administrative Coordinator will work under the school’s administrative leadership team, which includes the Director of Advancement & Enrollment and the Director of Finance & Operations.

The ideal candidate is detail-oriented, eager to learn, and comfortable managing a wide range of responsibilities—everything from donor communications and event support to tech logistics and inventory management.

Primary Duties and Responsibilities:

Advancement & Development
 – Process and track donations; maintain accurate gift records
 – Prepare and distribute donor acknowledgments
 – Support fundraising efforts and school events with logistics and communication
 – Assist with database maintenance, mailings, and general administrative tasks

Admissions
 – Organize and maintain student admissions files and records
 – Manage the admissions database and support tour scheduling and preparation
 – Coordinate outgoing mailings for prospective families

Finance & Operations
 – Assist with internal report reconciliation and data entry
 – Manage office supply and inventory orders for multiple departments
 – Coordinate incoming and outgoing mail and shipments
 – Support the management of student iPads, including administrative software tools
 – Provide support for facilities-related needs and operational tasks

Front Desk & General School Support
 – Provide coverage at the front desk, including phones and visitor check-in
 – Help coordinate student dismissal and daily transportation logistics
 – Maintain and archive school records and files
 – Assist in coordinate outgoing mailings for current/alumni families

Qualifications:
 – Strong organizational and communication skills
 – Detail-oriented with the ability to manage multiple priorities
 – Tech-savvy and comfortable learning working across a variety of software platforms
 – Eagerness to learn and take initiative in a collaborative team environment
 – Positive, flexible, and solutions-focused mindset

To Apply:
Please send a resume and cover letter to Head of School, Dan Skoglund (dskoglund@maplestreetschool.com). Maple Street School is an equal opportunity employer and values diversity in its community.

Reports To: Director of Finance & Operations / Head of School  

Location: Maple Street School, Manchester, VT  

Job Summary:  

The Facilities Manager at Maple Street School is responsible for maintaining the school’s physical plant, ensuring that all facilities are in excellent condition and providing a safe, welcoming environment for students, staff, and visitors. This position involves executing janitorial, maintenance, and repair services, managing vendor contracts, and responding to facility-related emergencies, all in alignment with the school’s operational goals.

Primary Duties and Responsibilities

• Facilities Maintenance and Appearance:  

  • Develop and execute comprehensive janitorial and maintenance programs to maintain exemplary facilities across the Maple Street School campus.  

  • Perform a wide variety of skilled repair duties to ensure the school buildings and grounds are safe, functional, and well-maintained.  

  • Monitor and oversee facility systems such as landscaping, HVAC, plumbing, electrical, and pest control to ensure proper functioning and timely maintenance.  

• Vendor Management:

  • Coordinate and oversee work performed by outside vendors (landscaping, HVAC, plumbing, electrical, pest control, locksmith, alarm systems, etc.), ensuring compliance with contractual agreements and budgetary guidelines.  

  • Solicit, review, and negotiate bids for repairs, maintenance, and project-based work.  

• Emergency Response:  

  • Serve as the primary point of contact for facility-related emergencies, being on-call 24/7 to manage urgent issues and meet with vendors, repair personnel, or suppliers as necessary.  

• Inventory and Records Management:  

  • Maintain an accurate inventory of tools, supplies, and materials necessary for custodial, maintenance, and emergency preparedness.  

  • Keep up-to-date records of owner manuals, asset lists, maintenance schedules, and service logs.  

• Project and Construction Management:  

  • Collaborate with the Director of Finance & Operations to manage construction, renovation, and maintenance projects, ensuring that all operations are completed on time, within scope, and on budget.  

• Board of Trustees Support:  

  • Provide staff support for the Buildings and Grounds Committee of the Board of Trustees, reporting on facility conditions, project status, and maintenance initiatives.  

• Other Duties:  

  • Perform additional tasks and responsibilities as assigned by the Head of School or Director of Finance & Operations.  

Additional Responsibilities:

• Landscaping Duties: 

  • Mow and maintain the outdoor classroom area.

  • Snow blow, shovel, and salt the front walkway during winter months.  

• Bus Driving and Event Support:

  • Drive the school bus for field trips or other school events, meeting the requirements to attain and maintain a Type II bus license.  

Qualifications:

• Proven experience in facilities management or related fields.  

• Knowledge of building systems (HVAC, plumbing, electrical, etc.).  

• Excellent organizational and project management skills.  

• Strong ability to manage vendors and negotiate contracts.  

• Ability to respond to emergencies and manage multiple priorities.  

Employment Details:

Full-time, salary plus benefits  

For more information on how to apply, please contact Mike Murphy, Director of Finance & Operations at mmurphy@maplestreetschool.com, or call 802-362-7137.