Employment Type: Full-Time, Hourly
Reports To: The Administrative Leadership Team
Location: Maple Street School, Manchester, VT
Job Summary:
Maple Street School seeks a highly organized and motivated Administrative Coordinator to support key functions across Advancement, Admissions, Finance, and Operations. This full-time role offers a unique opportunity to contribute to a dynamic school environment while gaining experience across multiple departments.
The Administrative Coordinator will work under the school’s administrative leadership team, which includes the Director of Advancement & Enrollment and the Director of Finance & Operations.
The ideal candidate is detail-oriented, eager to learn, and comfortable managing a wide range of responsibilities—everything from donor communications and event support to tech logistics and inventory management.
Primary Duties and Responsibilities:
Advancement & Development
– Process and track donations; maintain accurate gift records
– Prepare and distribute donor acknowledgments
– Support fundraising efforts and school events with logistics and communication
– Assist with database maintenance, mailings, and general administrative tasks
Admissions
– Organize and maintain student admissions files and records
– Manage the admissions database and support tour scheduling and preparation
– Coordinate outgoing mailings for prospective families
Finance & Operations
– Assist with internal report reconciliation and data entry
– Manage office supply and inventory orders for multiple departments
– Coordinate incoming and outgoing mail and shipments
– Support the management of student iPads, including administrative software tools
– Provide support for facilities-related needs and operational tasks
Front Desk & General School Support
– Provide coverage at the front desk, including phones and visitor check-in
– Help coordinate student dismissal and daily transportation logistics
– Maintain and archive school records and files
– Assist in coordinate outgoing mailings for current/alumni families
Qualifications:
– Strong organizational and communication skills
– Detail-oriented with the ability to manage multiple priorities
– Tech-savvy and comfortable learning working across a variety of software platforms
– Eagerness to learn and take initiative in a collaborative team environment
– Positive, flexible, and solutions-focused mindset
To Apply:
Please send a resume and cover letter to Head of School, Dan Skoglund (dskoglund@maplestreetschool.com). Maple Street School is an equal opportunity employer and values diversity in its community.